Capture attendance with whatever fits the role: GPS for the field officer, fingerprint at the factory, USSD for the security guard, NFC at the warehouse gate. Leave entitlements applied per country, automatically.
Site supervisors fill them in. Photos get sent to HQ. At month-end, someone types it all into a spreadsheet for payroll. Errors guaranteed.
One employee clocks in three friends. The fingerprint clock you bought is sitting in a corner because it never integrated with anything.
Kenya wants 21 annual days, Tanzania wants 28, Nigeria says minimum 6. HR memorises rules; new hires get the wrong allocation; somebody complains every year.
Eid al-Fitr fell on a Wednesday this year. Half your Northern Nigeria team took the day. Payroll docked them because the calendar still showed it as a working day.
A drilling rig in Turkana doesn't need a fingerprint reader. The HQ reception doesn't need GPS. SmartHR runs all five methods in parallel, into one record.
For field staff & remote sites
Mobile app verifies the employee is within a configurable radius of an approved site. Offline-capable; syncs later. Photo on first clock-in for verification.
For factory & office
Standard ZKTeco-compatible biometric devices. SmartHR pulls clock-ins live or buffers them locally on the device until the network is up.
For high-throughput sites
Liveness-detection facial recognition rejects photos and videos. Fast enough for shift changeover. Works offline on supported devices.
For feature phones
Dial *483*200#, follow numbered menu. Works on any phone. No app, no internet. Used by security guards and casual labourers.
For warehouses & gates
Tap-to-clock at the gate or station. Sub-second. Pairs with a camera for photo verification when needed.
For desk staff
One click from the web app. IP whitelisting available so it can only be done from the office network or VPN.
Need a method we haven't listed? Tell us what your sites use.
Statutory minimums per country. Apply company-specific overrides on top — but the legal floor is always there.
| Country | Annual | Sick | Maternity | Paternity | Notes |
|---|---|---|---|---|---|
| 🇰🇪 Kenya | 21 days | 14 days | 90 days | 14 days | NHIF/SHIF cover during maternity. |
| 🇳🇬 Nigeria | 6+ days | Unpaid varies | 12 weeks | Varies | States may exceed federal minimum. |
| 🇿🇦 South Africa | 21 days | 30/3 yrs | 4 months | 10 days | BCEA minima; UIF supplements pay. |
| 🇺🇬 Uganda | 21 days | Varies | 60 working | 4 days | Maternity at full pay for the period. |
| 🇹🇿 Tanzania | 28 days | Varies | 84 days | 3 days | NSSF supports during maternity. |
| 🇬🇭 Ghana | 15 days | 12 days | 12 weeks | Varies | Public holidays don't consume annual. |
| 🇪🇬 Egypt | 21 days | Varies | 4 months | Varies | Increases to 30 days after 10 yrs service. |
| 🇲🇦 Morocco | 18 days | Varies | 14 weeks | 3 days | CNSS-funded portion during maternity. |
Statutory minimums shown. Company policies often exceed these and SmartHR supports company-specific overrides on top of statutory floors. Rules tracked and updated by SmartHR; customers don't need to maintain them.
Most leave systems fail on floating holidays. They were configured once, three years ago, with a hard-coded date for Eid. SmartHR maintains country-specific calendars including all moveable feasts — and updates them centrally so every customer benefits.
From the employee's phone to the next payroll — without a single email or printed form.
Don't see yours? Ask the team →
Tell us your sites, methods, and countries. We'll show you a live demo with your real mix — fingerprint at the warehouse, GPS in the field, USSD for the night shift.
