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Complete HR platform · built for Africa

Not Just Payroll.
The Whole HR System.

Nine modules. One employee record. Every African country. Payroll is just one of them — and every other module flows into it automatically.

9 modules
40+ African countries
6 languages
ESS · USSD · WhatsApp on every phone

Built for Africa

Statutory rules for 40+ countries, mobile-money payouts, USSD self-service, WhatsApp delivery, six languages — out of the box, not as add-ons.

Connected to payroll

Every module writes to the same employee record. Approved leave, hours worked, performance ratings, loan repayments — all flow into the next payroll cycle automatically.

Configurable depth

Most companies start with payroll + people + attendance. Add the rest as you grow. Every module switches on without re-implementation.

The nine modules

Browse what's built in.

Each card links to a deep-dive — features, FAQs, and how the module connects to payroll.

Payroll & Statutory Compliance

Multi-country, multi-currency, always compliant

Multi-country payroll in one run
Auto PAYE, pension, health levies
Local currency + USD equivalents
Payslips in employee's language
Statutory rate auto-updates
One-click payroll reports for finance

People Management

The full employee lifecycle in one place

Employee profiles & org chart
Contract & document management
Onboarding & offboarding workflows
Cross-country transfer tracking
Instant employment letters
Work permit expiry alerts
See the deep dive →

Projects & Timesheets

Critical for NGOs, consultancies, and project-based organizations

Link every employee's time to a project, grant, or cost centre. Field staff submit timesheets from their phone — offline. Managers approve digitally. Payroll and donor reports generate automatically.

Grant-based salary attribution
Mobile timesheet submission
GPS-verified site clock-in
PEPFAR & Global Fund reports
Cost-per-project dashboards
Multi-level approval workflows
Offline timesheet capture
Budget vs. actual tracking
Timesheet → Payroll → Donor Report
Community Outreach
PEPFAR
24h
Data Collection
Global Fund
12h
Staff Training
EU Grant
4h
Auto-generates donor report Approved

Attendance & Leave

GPS, biometric, USSD, NFC or web — any method, any location

  • GPS clock-in/out (offline-capable)
  • Fingerprint & facial biometric
  • USSD for feature phones
  • Country-specific leave entitlements
  • Floating holidays (Eid, Easter)
See the deep dive →

Performance Management

Goals · 360 · probation · PIPs · calibration

  • KPIs & OKRs cascaded
  • Continuous feedback & 360
  • Country-specific probation rules
  • PIPs with audit trail
  • Calibration mitigates bias
See the deep dive →

Recruitment & Onboarding

From job posting to first payslip

  • Career portal & African job boards
  • Mobile-first applications
  • Interview scheduling & scoring
  • Country-correct offer letters
  • Onboarding hands off to payroll
See the deep dive →

Training & Development

Certificates · compliance · skills · audits

  • Certificate expiry alerts (90/60/30/7 days)
  • Mandatory compliance training
  • Skill matrix & gap heat-map
  • Sponsored study with service bonds
  • One-click audit pack PDF
See the deep dive →

Benefits & Loans

SACCO, loans, medical, pension — all in payroll

  • Multi-SACCO membership
  • Staff loans with auto-repayment
  • Salary advances
  • Medical (statutory + private)
  • Dependents & beneficiaries
See the deep dive →

Mobile ESS App

iOS & Android · USSD · WhatsApp · Any phone

  • Smartphone app (offline-capable)
  • USSD on any feature phone
  • WhatsApp payslip delivery
  • GPS clock-in for field staff
  • 6 languages built in
See the deep dive →
One platform, multiple levels of control

Your entire Africa operation.
One dashboard.

Every level of the organization gets exactly the view they need. Country isolation, regional clusters, and global rollups — built into the core, not bolted on.

Global Admin

Full visibility across all countries. Consolidated payroll reports, multi-currency dashboards, org-wide analytics.

CEO · Global HR Director · CFO

Regional Admin

See your cluster of countries. Manage East Africa, West Africa, or any regional grouping independently.

Regional HR Manager · Regional Director

Country HR Admin

Manages their country's data only. Full HR capabilities with country-specific statutory compliance built in.

Kenya HR · Uganda HR · Nigeria HR

Employee (ESS)

Mobile app access to payslips, leave requests, attendance, and documents — their data only, on any device.

Employee Self-Service · Mobile App

Data isolation is automatic — not an add-on.

A country HR manager in Uganda never sees Kenya payroll data. A regional director in East Africa cannot access West Africa records. Your data governance is engineered into the platform's core — not bolted on afterward.

Why modules aren't enough

Every module is wired into payroll.

Most HR systems sell you modules as separate products — leave is one tool, attendance another, payroll a third — and then your team spends every month reconciling them. SmartHR Africa is one system. Every event flows to payroll automatically.

Attendance Payroll

Hours worked, overtime, late arrivals — straight into the next payroll run.

Leave Payroll

Approved leave deducts entitlement, unpaid leave reduces gross pay automatically.

Timesheets Donor Reports

Hours tagged to grants generate PEPFAR / Global Fund / EU reports without rework.

Loans Payroll

Every loan repayment schedule deducts the right amount each month, end-to-end.

Recruitment People Management

A signed offer creates the employee record, contract, and first payslip configuration.

Performance Compensation

Approved appraisals propose raises. One click moves them into the next payroll.

Common questions about the platform

Don't see yours? Ask the team →

All 54 African countries are supported on the platform — including the smaller markets that most HR vendors skip (São Tomé, Eritrea, Comoros, Equatorial Guinea, South Sudan). Statutory rules are maintained centrally for each country, so updates to PAYE bands or social-security rates roll out per country without affecting your other markets.

Pricing is set in USD per employee per month and pinned at the start of each calendar month for currency conversion. Your local-currency price shows on every country page; HQ sees the consolidated USD view. There is no per-country setup fee and no per-module upsell — the same plan unlocks the same features everywhere.

Yes. Each country runs its own statutory engine and pay calendar; HQ sees a consolidated headcount and cost view across every market. Country data is isolated at the database query layer — a Kenya HR user (even via the API) cannot retrieve a Nigeria payroll record. See /solutions/multi-country for the full breakdown.

Statutory rates are maintained centrally in the platform — Kenya PAYE, SHIF, NSSF, Housing Levy; South Africa PAYE, UIF, SDL; Nigeria PAYE per state, Pension Reform Act contributions, NHF; and equivalents for every African country. When a gazette publishes a change, the new rate is applied within days, not weeks — and only to that country, leaving every other country untouched.

Yes — directly into M-PESA (Kenya, Tanzania, Mozambique), MTN Mobile Money (Uganda, Rwanda, Ghana), Airtel Money, Orange Money (francophone West Africa), Tigo Pesa, and Wave. The payroll system picks the right rail per employee profile and falls back to bank transfer where needed. See our mobile money payroll guide for the comparison across rails.

Typical single-country onboarding is 4–6 weeks from kick-off to first live payroll cycle. Multi-country rollouts run 6–8 weeks with the first two countries piloted, then phased rollout for the rest. See the 90-day migration playbook for the week-by-week detail.

Yes — the employee self-service app (iOS, Android, and a mobile web version) lets staff view payslips, apply for leave, submit expense claims, clock in with GPS, and submit timesheets. It works offline at field sites and syncs when connectivity returns. For workers without smartphones, USSD short codes cover attendance and basic self-service on any feature phone.

The admin and employee interfaces are available in English, French, Portuguese, Arabic, Swahili, and Amharic. Country-specific contract templates, statutory forms, and payslips are localised to each country's official language(s). Additional languages are added on request for enterprise deployments.

Ready to see the platform in action?

Book a 30-minute demo with our team. We'll walk you through every module relevant to your operation, in the countries you operate in.