Built for this category
Not a generic HR tool with a checkbox for your industry. The workflows, terminology, and reports match how your operation actually runs — because the platform was designed for it from the start.
Logistics & Transport
HR & Payroll for African Logistics, Transport and Last-Mile Delivery
Driver mobile app, trip-based payroll, NTSA / FRSC / RTSA licence tracking, per-route customer billing reconciliation, cross-border perdiem and mobile-money disbursement — built for African logistics, transport and last-mile delivery.
12
capabilities
11+
African markets
USD
pricing · local currency view
Mobile · USSD · WhatsApp
every device
Trip-based driver payroll
Driver mobile app
GPS trip verification
Mileage & perdiem auto-compute
Driver licence & endorsement tracking
Vehicle-driver linking per trip
Workshop shift rosters
Per-route customer billing reconciliation
Safe-driving / SAT bonus pools
Tap any capability to see the detail · or scroll for the full picture
Connected to payroll
Every event in this module — attendance, leave, timesheet, equipment, incident, performance — flows automatically into the next payroll cycle. No spreadsheet reconciliation, no double entry.
African by design
Statutory rules maintained for 40+ countries, mobile-money payouts, USSD self-service, WhatsApp delivery, multiple languages, offline-capable mobile app for field workers.
The problems we hear most
If any of this sounds familiar,
If any of this sounds familiar,
you're in the right place.
These are the recurring conversations with buyers in this category. We built the platform to retire each of them.
Drivers spend the month on the road. You don\'t know who drove what, where or how long until someone files a paper trip sheet at month-end.
Per-trip pay, mileage allowance, fuel reimbursement, perdiem — every driver has a different combination. Computing a single payslip takes 20 minutes of finance time.
Vehicle damage, fuel theft, missing inventory — when something goes wrong, you can\'t link the loss to a specific driver on a specific trip without three days of investigation.
Workshop and mechanic teams work shifts but you pay them as if they\'re 8-to-5. Overtime claims pile up at month-end and you can never tell what\'s legitimate.
NTSA / FRSC / RTSA licences and PSV/CDL endorsements expire. Your driver shows up to work, gets stopped at a roadblock, you lose the trip and a customer.
Per-route customer contracts have different rates (per kg, per km, per delivery). Reconciling driver pay against customer billing eats a finance week.
Safe-driving bonuses, on-time delivery, customer-rating SAT pay — the criteria exist in a policy document; the actual payouts are computed on a spreadsheet that nobody trusts.
Cross-border trucking — drivers cross 3 countries on one trip. Your payroll system has no concept of foreign-currency perdiem reconciliation or country-of-employment statutory rules.
What's built in
Features your team will actually use.
Specific tools for this category — not generic HR repackaged. Each card describes what the feature does and how it fits the way you work.
01
Trip-based driver payroll
Every trip captured (start, end, distance, route, cargo). Driver pay auto-calculated per trip-rate rule. End of cycle: one click consolidates into the next payslip.
02
Driver mobile app
Clock in at the depot, accept assigned trip, complete delivery, capture POD, request fuel advance, submit incident report — all in one app, offline-capable for remote routes.
03
GPS trip verification
If you have a fleet GPS / telematics system, integrate via standard protocols. Otherwise capture GPS at clock-in, clock-out and waypoints during the trip via the mobile app.
04
Mileage & perdiem auto-compute
Per-km rate × distance, perdiem based on overnight stops, fuel reimbursement against receipts or fuel-card transactions. No spreadsheet, no reconciliation.
05
Driver licence & endorsement tracking
NTSA, FRSC, RTSA driving licence, PSV / CDL endorsement, hazmat clearance, medical certificate — each with 90/60/30/7-day expiry alerts. Dispatch auto-blocks expired-licence drivers.
06
Vehicle-driver linking per trip
Assign a vehicle to a driver per trip. Damage, loss or fuel-anomaly claims auto-link to the driver of record at the time. Disputes resolved via the mobile app.
07
Workshop shift rosters
Mechanic and workshop staff on shifts. OT computed against the shift template. Tool and equipment custody tracking; lost tools link automatically to a payroll deduction.
08
Per-route customer billing reconciliation
The same trip data drives driver pay AND customer invoicing — in each customer's preferred format (per kg, per km, per delivery, per shift). Set up once; reconciles automatically every cycle.
09
Safe-driving / SAT bonus pools
Performance metrics (zero-incident days, on-time %, customer rating, fuel economy) feed bonus calculations automatically. Driver sees their score in the app every week.
10
Cross-border trip support
Multi-currency perdiem, foreign-currency fuel advances, FX reconciliation at trip close. Statutory withholding applies to the driver's country of employment regardless of where the trip ran.
11
Mobile-money / bank disbursement
Drivers paid via M-PESA, MTN MoMo, Airtel Money, Orange Money or bank — same-day or next-day per cycle. The system picks the right rail per driver profile.
12
Fleet utilisation reports
Driver hours, vehicle hours, fuel-per-km, OT rate, customer revenue per trip — operational dashboards for fleet and ops managers, refreshed in real time.
Why modules aren't enough
Every event is wired to the next.
Most HR systems sell modules as separate products — and then your team spends every month reconciling between them. SmartHR Africa is one system. Each event in this category flows automatically into the right downstream process.
Trip completion
Per-trip driver pay
Trip start, end, distance, route, cargo captured via the mobile app or GPS. Driver pay auto-calculated per the trip-rate rule; consolidates into the next payslip.
Fuel card transaction
Trip reconciliation
Card transactions import from your provider's feed and link to the driver and nearest trip by timestamp and location. Anomalies flag automatically; no end-of-month detective work.
Driver licence expiry
Auto-block trip assignment
Once a driver licence, PSV/CDL or medical expires, dispatch refuses to assign trips to that driver. Alerts at 30/14/7/1 days before — no surprises at the roadblock.
Vehicle damage report
Driver of record + deduction
Damage attaches to the trip and auto-flags the driver of record. Dispute via the mobile app; if substantiated, the loss links automatically to a payroll deduction.
Customer contract
Per-route billing + driver pay
Same trip data drives the customer invoice AND the driver payslip. Reconciliation between billing and payroll is automatic, not a finance week.
Safe-driving KPI
Bonus pool distribution
Driver KPIs (zero-incident days, on-time %, fuel economy, customer rating) feed bonus calculations automatically. Driver sees their score in the app each week.
Where this matters most
Live across 11 African markets.
Statutory compliance, local-currency payroll, and salary disbursement options in every market we support. Click through to your country page for in-region pricing, statutory rates, and a calculator.
Yes. USSD short codes cover the basics — trip start, trip end, fuel advance request — on any feature phone, any network. The mobile app is for drivers who have smartphones; everyone else uses USSD.
Cross-border trip type captures the route, currencies used, perdiem per country and fuel advances in each currency. FX reconciliation happens at trip close; statutory withholding applies to the country of employment.
Yes. Customer contracts hold per-route, per-km or per-delivery rate cards. The same trip data drives driver pay AND customer invoicing in each customer's preferred format — no double entry.
Every trip records the vehicle and the driver of record. Damage or fuel anomalies auto-flag the driver. They can dispute via the mobile app; if substantiated, the loss links automatically to a payroll deduction.
Shift template defines the standard hours; OT computes against that template, not a 9–5 default. Tool custody and parts issuance are tracked per mechanic; lost tools link to a payroll deduction.
Yes. Once a licence expires, dispatch won't allow trip assignment to that driver. Alerts at 30/14/7/1 days before expiry. The driver, dispatcher and ops manager all get notified — no expired driver heads out to a roadblock unprepared.
Yes. Define your KPIs (zero-incident days, on-time %, fuel economy, customer rating), set the bonus pool, and the system computes each driver's share at end of period.
Fuel card transactions import via your card provider's feed. Each transaction links to the driver and the nearest trip by timestamp and location. Anomalies (e.g., fuel issued when driver isn't on a trip) flag for review.
Typically 3–4 weeks. Week 1 — depot setup, vehicle imports, customer rate cards. Week 2 — driver onboarding, app distribution, training. Week 3 — pilot trips in parallel with current. Week 4 — go live.
Pricing
Simple USD pricing.
Pay per employee, monthly. Local-currency price on every country page — converted at our locked monthly rate.
Starter
Core HR for growing teams
$10.00
/month base
+ $0.50 /employee/month
- Employee records & profiles
- Leave management
- Web attendance with GPS
- Document management
- Employee self-service portal
- Mobile app access
- Email support
Most Popular
Professional
Full HR + payroll, statutory compliance built in
$50.00
/month base
+ $1.50 /employee/month
- Everything in Starter
- Full local-currency payroll
- Statutory compliance (PAYE / NSSF / NHIF / etc.)
- Performance management
- Recruitment & onboarding
- Expense claims & loans
- Training & certifications
- WhatsApp & SMS notifications
- Priority support
Business
Multi-country operations, full automation
$100.00
/month base
+ $3.00 /employee/month
- Everything in Professional
- Multi-country dashboard
- Projects & timesheets (NGO/donor reporting)
- Biometric device integration
- API access
- White-label option
- Dedicated account manager
- SLA-backed support
See pricing in your local currency on any country page →
See it work on your data.
30 minutes with our team. Bring your countries, your headcount, and the questions your finance and HR leads keep asking — we'll walk you through every module relevant to your operation.